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Privacy Policy

Privacy Policy for Tongue Fu Talking™
Effective Date: 23/06/2025

This privacy policy outlines how Chris Quigley Education Ltd collects, uses, and protects personal data processed through the tonguefutalking.chrisquigley.co.uk website.

This site is a business-to-business (B2B) digital subscription platform that provides educational resources for schools, trusts and other educational institutions.

1. Who We Are
Chris Quigley Education Ltd
Company Registration Number: 04539583
ICO Registration Reference: Z2262926
Registered Office: Highfield House, 38 Cade Hill Road, Stocksfield, Northumberland, NE43 7PU
Email: enquiries@chrisquigley.co.uk

We are the data controller for all personal data processed via the Tongue Fu Talking™ website. We are committed to complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

 
2. What We Collect
We only collect the minimum information necessary to deliver your subscription service. This includes:

  • School or trust details: name, address, billing contact, and main admin email address
  • User contact details: names and email addresses of authorised staff users
  • School size (e.g. pupil numbers): sourced from publicly available Department for Education (DfE) datasets for schools in England, or directly from schools outside England
  • Login and usage data: login activity, IP addresses, download logs
    Billing information: where directly supplied for invoicing
    We do not collect pupil data or any user-generated content. The platform is strictly download-and-use only.

 
3. What We Do With the Information
We use the data to:

  • Create and manage your organisation’s subscription
  • Provide secure access to resources for named users
  • Monitor downloads to ensure compliance with licensing
  • Issue invoices and manage renewals
  • Provide relevant service support or updates
  • We do not use your data for marketing purposes outside your subscription, nor do we sell or share your data with third parties for promotional use.

 
4. Lawful Basis for Processing
We process data under the following lawful bases:

  • Contract: to deliver services under your subscription
  • Legitimate interest: to ensure secure access and appropriate usage
  • Legal obligation: for accounting, tax, and audit compliance

 
5. Data Retention
We retain data only as long as necessary:

  • Subscription records: for the duration of the contract plus 6 years
  • User login logs: for 12 months
  • Billing information: for up to 7 years (required by law)
  • We do not store or process any content uploaded by users.

 
6. Data Security
We protect your data using:

  • Secure HTTPS access
  • Encrypted cloud storage
  • Password-controlled access
  • Regular audits of access and download records
  • Firewall and monitoring protections

 
7. Third-Party Processors
We use GDPR-compliant third-party providers to support service delivery, such as:

  • Hosting and cloud infrastructure
  • Secure invoicing and accounting systems (e.g., Xero)
  • Performance monitoring tools
  • All suppliers are bound by data processing agreements where required.

 
8. Cookies
This site uses only essential cookies for security and login functionality. No marketing or profiling cookies are used.

 
9. Your Data Rights
Under UK GDPR, you have the right to:

  • Access your personal data
  • Rectify inaccurate data
  • Request erasure where appropriate
  • Object to or restrict certain processing
  • Lodge a complaint with the Information Commissioner’s Office (ICO)

Contact us at enquiries@chrisquigley.co.uk to exercise any of these rights.

 
10. Policy Updates
We may revise this privacy policy from time to time. Updates will be posted on this page with the new effective date.

 
Contact Details
Chris Quigley Education Ltd
Highfield House, 38 Cade Hill Road, Stocksfield, NE43 7PU
Company No: 04539583
ICO Registration: Z2262926
Email: enquiries@chrisquigley.co.uk